“Sec. 116. Requisition Procedures. – (a) Requirement of Requisition
- Any order for supplies shall be filled by the provincial general
services officer, the city general services officer, or the municipal
treasurer, as the case maybe, for any office or department of the LGU
concerned only upon written requisition.
(b) Forms to be used - Requisitions shall be accomplished using the
following forms:
(1) Requisition Issue Slip (RIS) - for supplies carried in stock; and
(2) Purchase Request (PR) - for supplies not carried in stock.
(c) Preparation of Requisition - At the beginning of the year, the
Office of the General Services Officer (GSO) or the Municipal
Treasurer, as the case maybe, shall prepare a PR for supplies and
materials needed for the quarter based on the approved Annual
Procurement Program. Subsequent requisition from stock shall be
made by the head of office or department needing the supplies. A
Supplies Availability Inquiry (SAI) shall be used to inquire as to
availability of supplies needed from the Office of the Chief
Accountant. If supplies are available, the RIS shall be prepared
and submitted to the GSO/Local Treasurer for the issuance of
supplies. If the supplies needed are not available from stock, a PR
shall be prepared.
The head of office or department needing the supplies shall certify as to their
necessity for official use and shall specify the project or activity where the
supplies or property are to be used.
Sec. 121. Reporting on Issuance of Supplies/materials. – The
General Services Officer or the Local Treasurer, as the case maybe,
shall consolidate weekly the RIS for which supplies and materials
were issued using the Summary of Supplies and Materials Issued
(SSMI). The SSMI together with the original copy of the RIS shall be
submitted to the Chief Accountant, who shall compute cost of supplies
issued and ending inventory using the moving average method. Based
on the SSMI, a JEV shall be prepared to record the expenditures using
appropriate expenditure accounts.”
9.2 In CY 2023, the Municipality completed the Dauin Public Market Project and the
furnishing of the Dormitory, including bedding and accessories for a total contract
amount of ₱27,996,286.04. The final billing was covered by Check No. 1627316 and
Disbursement Voucher No. 100-2023-09-2554 dated October 16, 2023. The contract
also included various toiletries and other supplies, totaling ₱4,500.00:
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