17.5 Similarly, Item 7.0 of COA and DBM Joint Circular No. 2, series of 2020 dated
October 20, 2020 states that hiring under COS is limited to consultants, learning
service provides and/or other technical experts to undertake special project or
job within a specific period.
17.6 In reviewing the Contract Agreement, we noted that the responsibilities of COS
personnel are detailed in the Statement of Duties and Responsibilities. However,
evaluation of the Accomplishment Reports for these personnel indicates that
they are performing tasks that are either unrelated to or significantly different
from the activities specifically outlined in their contracts, as summarized in the
table below:
Actual
Position Duties and Responsibilities
Accomplishment
Architect I 1. Prepares detailed estimates, programs of work, Prepared bid
and equipment lists for various provincial public documents and
work projects; construction
2. Directs the survey party and transit man in schedules.
gathering data for proposed public works
projects, and prepares plans and profiles;
3. Oversees the drafting of plans by a group of
draftsmen and handle the more difficult aspects of
this work directly; may prepare draft
specifications according to accepted standard
procedures and forms.
Engineer I 1. Prepares specifications for the purchase of heavy Prepared
equipment and light vehicles; construction
2. Submits monthly reports for proper guidance and schedule;
action; Construction
3. Keeps records of every equipment’s periodic Materials
maintenance schedule, preventive maintenance Investigation; and
timetable, necessary parts and materials, and prepared the
conducts and oversees the maintenance minimum
procedures and protocols; requirements for
4. Reviews, recommends and assists in the construction
preparation of various documents; safety and health
5. Responds to equipment breakdowns and program for the
collaborates with mechanics in diagnosing faults project.
or defects to accurately order defective parts;
6. Collaborates with technicians or mechanics to
develop long-term preventive maintenance plans
for all equipment (performance monitoring,
routine check-ups, and replacement of worn-out
parts) to maximize the utilization of government
assets;
7. Assists with the administrative functions in the
equipment pool division.
Computer 1. Responsible for creating, developing and Prepared bid
Maintenance enhancing computer or web-based applications documents and
Technologist using appropriate technology to provide or construction
generate better data and/or needed information for schedule.
other offices and divisions;
2. Creates an information management software
application that provides visual tracking, analysis
and displays of graphs, charts and/or key
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