Ageing of Breeding Stocks Per Books
Description
Over 20 years 16 to 20 years 11 to 15 years Total
Swine/Gilt/Pig 88,930.00 88,930.00
Stallion/Mares 60,000.00 100,000.00 160,000.00
Chicken 495,500.00 495,500.00
Cara heifer 526,182.12 526,182.12
Rabbit 399,600.00 399,600.00
For Identification 1,028,400.00 1,739,960.00 152,780.00 2,921,140.00
Total ₱1,028,400.00 ₱4,509,079.87 ₱1,179,880.00 ₱6,717,359.87
4.11 Account balances aged over 20 years pertain to beginning balances for CY
2004 recorded in the FMIS without specific descriptions or details. Similarly,
unidentified balances aged 11 to 20 years are classified in the SL as
reclassifications of accounts or entries to record accounts payable.
4.12 Given the significant span of time and the nature of these accounts, it is
reasonable to assume that these breeding stocks may have already produced
offspring, or that some may have died or been sold. However, due to the lack
of detailed records, these events cannot be verified, raising concerns about the
accuracy and reliability of the reported balances.
Non-completion of inventory of all breeding stocks.
4.13 Section 124 of the NGAS Manual, Volume 1, mandates that the local chief
executive shall require a periodic physical inventory of supplies or property.
The results of this inventory must be submitted to the Auditor concerned not
later than January 31 of each year.
4.14 In line with this, the Commission on Audit issued COA Circular No. 2016-004
on September 30, 2016, which outlines the responsibilities of local officials in
supporting local accountants with the conversion of accounts, consistent with
the adoption of the IPSAS by Local Government Units (LGUs). Specifically,
Section 4.5 of the Circular requires the local agriculturist to provide the
inventory of breeding stocks.
4.15 Contrary to the foregoing, the Audit Team only received the Inventory Report
from the Provincial Veterinary Office on January 16, 2025, for stocks held at
the Provincial Artificial Breeding Center Livestock and Poultry, as well as at
Native Chicken Hatchery Production in Bondo, Siaton, with a reported value of
₱1,543,115.00. This total already includes the value of livestock that were born,
dispersed, sold, or died, but were not reported in the books of accounts, as
shown in the tables below:
A. Large Ruminants, Small Ruminants and Swine
Name of Beginning Ending
Offspring Dispersal Sold Mortality Value
Commodity Inventory Inventory
Cattle 3 0 0 0 0 3 ₱545,000.00
Goat 14 0 2 0 2 10 78,000.00
Swine 12 0 0 1 0 11 236,120.00
Sub-total ₱859,120.00
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