4.2 Relative thereto, in CY 2024, the Commission issued COA Circular No. 2024-006,
dated March 14, 2024, which serves as a supplemental guideline for implementing
COA Circular No. 2022-004. This Circular states that tangible items that meet the
definition and recognition criteria of PPE, but costing less than Fifty Thousand Pesos
(P50,000.00), shall be recorded in the LGU’s books of accounts as inventory under
the appropriate semi-expendable property account upon purchase and shall be
recognized as an expense when issued to the end-user.
4.3 Additionally, to strengthen controls over semi-expendable property, the forms,
registry, and reports are detailed in Section 4.7 of the aforementioned Circular:
Form/ Registry/ Report Description Responsible Person
Semi-Expendable To record the acquisition, Supply and/or Property
Property Card (SPC) issue/transfer/disposal and the Division/Unit
description/information
Semi-Expendable To record the acquisition, description, Accounting Division/Unit
Property Ledger Card custody, impairment,
(SPLC) issue/transfer/disposal, repair history,
and other information
Inventory Custodian Slip To issue tangible items amount to less Property and/or Supply
(ICS) than ₱50,000.00 to end-user to establish Division/Unit
accountability
Registry of Semi- To record the issue, return, reissue, Property and/or Supply
Expendable Property disposal, and other information; Division/Unit
Issued (RegSPI) maintained by fund
Inventory Transfer Used every time there is a transfer of Accountable Officer/
Report (ITR) inventory Employee
Receipt of Returned For returned semi-expendable property Accountable Officer
Semi-Expendable whether serviceable or unserviceable
Property (RRSP)
Report of Semi- To report/summarize all issued semi- Property and/or Supply
Expendable Property expendable property at least weekly Division/Unit
Issued (RSPI)
Report on the Physical To report the physical count of semi- Accountable Officer/
Count of Semi- expendable property, which are owned Employee
Expendable Property by the agency, by type of property still
(RPCSP) in the custody of the Property and/or
Supply Division/Unit as at a given date.
Report of Lost, Stolen, To report or notify within 30 days the Accountable Office/
Damaged or Destroyed officials concerned of the loss, theft, Employee
Semi-Expendable damage or destruction of the semi-
Property (RLSDDSP) expendable property whether issued or
unissued.
Inventory and Inspection To account for all unserviceable semi- Property and/or Supply
Report of Unserviceable expendable property of an entity, which Division/Unit
Semi-Expendable is subject to disposal.
Property (IIRUSP)
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