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(4) The respective treasuries of these agencies shall in turn deposit with the
proper government depository the full amount of the collections not
later than the following banking day.” (Emphasis ours)
3.2. Similarly, Section 32 of the NGAS Manual for LGUs, Volume I, states that “The
Treasurer/Cashier shall deposit intact all his collections as well as all collections
turned over to him by the collectors/tellers with the authorized depository bank daily
or not later than the next banking day. Xxx”
3.3. Verification of the CY 2024 financial statements of the Municipality showed that the
Cash Local Treasury account had a reported total balance as of December 31, 2024,
of ₱296,697.38, as shown:
Balances as of December 31, 2024
Account Special TOTAL
General Fund Trust Fund
Education Fund
Cash Local Treasury ₱ 281,697.38 0.00 ₱ 15,000.00 ₱ 296,697.38
3.4. Analysis of the Report on Collections and Deposits disclosed that the cash-on-hand
balance at the end of the year was not deposited intact on the next banking day. An
interview with the Municipal Treasurer (MT) disclosed that she was on leave on
December 27, 2024, the last working day of the year, and returned to the office on
January 2, 2025. According to her, the reasons for the delayed deposit of the year-
end collections are as follows:
Collections Date
Fund Remarks
Date Amount Deposited
General Fund Dec. 26, 2024 ₱ 64,134.05 Jan. 3, 2025 Collections for these
General Fund Dec. 27, 2024 115,276.65 Jan. 3, 2025 days were not remitted
and deposited on the
next banking day
because the MT was on
leave. Nobody in the
office is authorized to
receive collections on
her behalf, thus
collections were
remitted on January 2,
2025.
General Fund Dec. 31, 2024 83,683.90 Jan. 3, 2025 Cash was only remitted
by the Collecting
Officer (CO) to the MT
on January 2, 2025.
General Fund Dec. 31, 2024 15,093.61 Jan. 7, 2025 The COs remitted their
collections on January
6, 2025, because the MT
forgot to follow up on
their remittances.
General Fund Dec. 31, 2024 3,509.59 Jan. 31, 2025 This represents the
liquidation of excess
cash from the
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