27. Unpaid balances under the Trust Fund were granted way back CYs 2006 to 2010 while
₱13,221,697.15 of the General Fund were granted in CYs 2011 to 2019. A total of
₱22,052,352.15 and ₱3,850,210.00 are aged 5 to 18 years and 1 to 4 years, respectively.
28. Further verification of the General Fund Schedule – Loans Receivable – Others as of June
30, 2024 submitted by the City Accountant’s Office showed that releases and payments
for CYs 2021 to June 2024 were not posted in the individual subsidiary ledgers of the
grantees. Lump amounts are reflected in the schedule instead of to individual names who
availed of the cash grants, as shown below:
Period Releases Payments Balance
January to June 2024 ₱922,000.00 ₱1,419,365.00 (₱497,365.00)
CY 2023 4,795,000.00 3,491,588.00 1,303,412.00
CY 2022 5,063,000.00 1,566,488.00 3,496,512.00
CY 2021 4,259,000.00 3,599,275.00 659,725.00
Total ₱15,039,000.00 ₱10,076,716.00 ₱4,962,284.00
29. According to the one who prepared the schedule, the payments have not yet been posted
to the subsidiary ledgers, as she is currently prioritizing the preparation of the financial
statements.
30. Inquiry with the CCO regarding the release of cash assistance revealed that verification
of account balances is conducted only when an association or group requests another
release. The CCO relies solely on its own monitoring records and does not coordinate
with the Accounting Office for validation due to significant delays in the posting of
transactions by the latter. This lack of timely posting by the Accounting Office has
hindered proper reconciliation and oversight, resulting in a weak check-and-balance
mechanism. The delay in maintaining the subsidiary ledgers not only affects transparency
but also exposes the program to risks of fund mismanagement and repeat disbursements
to ineligible recipients.
31. Further verification from the status of receivable from the CCO and the schedule of loans
receivable from the accounting office revealed that four grantees in CY 2024 have
unliquidated assistance in previous years, as shown below:
Group Granted in CY 2024 Unpaid Balance
Name Name/ Year
Leader Date Amount Balance Amount
Granted
Manait, Ana SALTA 5/23/2024 ₱50,000.00 ₱50,000.00 ₱700.00 2019
Marie (Leader) Factory
Tapinit, Leondra T. 07/31/2024 65,000.00 65,000.00 1,800.00 2017
Luzviminda Javier
(Member)
8
