3.2. Furthermore, Section 111 of Presidential Decree (P.D.) No. 1445 or the Government
Auditing Code of the Philippines requires in part that “the accounts of an agency shall
be kept in such detail as is necessary to meet the needs of the agency and at the same
time be adequate to furnish the information needed by fiscal or control agencies of
the government.”
3.3. As of December 31, 2024, the City’s financial statements showed the following
inventory accounts totaling ₱151,601,129.37:
Special
Account Education Trust
Account Title GF TOTAL
Code Fund Fund (TF)
(SEF)
Food Supplies for Distribution 1-04-02-010 500,000.00 500,000.00
Welfare Goods for Distribution 1-04-02-020 30,931,658.70 2,988,467.32 33,920,126.02
Drugs and Medicines for
1-04-02-030 16,404,796.06 16,404,796.06
Distribution
Medical, Dental and
Laboratory Supplies for 1-04-02-040 7,052,147.24 7,052,147.24
Distribution
Agricultural and Marine
1-04-02-050 4,987,500.00 4,987,500.00
Supplies for Distribution
Textbooks and Instructional
1-04-02-070 999,600.00 999,600.00
Materials for Distribution
Construction Materials for
1-04-02-080 346,698.88 346,698.88
Distribution
Property and Equipment for
1-04-02-090 249,475.00 249,475.00
Distribution
Other Supplies and Materials
1-04-02-990 11,385,599.00 11,385,599.00
for Distribution
Office Supplies Inventory 1-04-04-010 13,737,307.65 13,737,307.65
Accountable Forms, Plates and
1-04-04-020 340,262.58 340,262.58
Stickers
Animal/Zoological Supplies
1-04-04-040 499,160.00 99,940.00 599,100.00
Inventory
Drugs and Medicines Inventory 1-04-04-060 7,308,660.20 7,308,660.20
Medical, Dental and
1-04-04-070 13,344,144.00 13,344,144.00
Laboratory Supplies Inventory
Fuel, Oil and Lubricants
1-04-04-080 25,390,434.14 25,390,434.14
Inventory
Textbooks and Instructional
1-04-04-100 499,000.00 499,000.00
Materials Inventory
Other Supplies and Materials
1-04-04-990 14,321,798.60 214,480.00 14,536,278.60
Inventory
TOTAL 147,452,543.17 499,000.00 3,649,586.20 151,601,129.37
3.4. Our verification of the accounting records showed that, of this amount, only
₱346,698.88 worth of construction materials was purchased in CY 2024 while the
remaining inventory accounts were acquired in CYs 2018, 2021, 2022, and 2023.
Our analysis also showed that since these were purchased, there have been no changes
to the account balances as follows:
Non-moving Account Balances
Account 2018-2024 2024-2024 2022-2024 2023-2024 2024-2024 TOTAL
A. GF
Food Supplies for
₱500,000.00 ₱500,000.00
Distribution
Welfare Goods for
₱30,931,658.70 30,931,658.70
Distribution
Drugs and Medicines for
₱16,404,796.06 16,404,796.06
Distribution
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