Account Amount
Welfare Goods 974,960.00
Drugs and Medicines Expenses 5,185,464.08
Medical, Dental, and Laboratory
4,217,363.91
Supplies Expenses
Fuel, Oil, and Lubricants Expenses 6,255,841.31
Agricultural and Marine Supplies
239,200.00
Expenses
Other Supplies and Materials Expenses 4,909,307.19
Total ₱ 23,892,119.57
3.2.2.6. The recording of the above purchases of supplies and materials as
expenses hindered the monitoring of the actual utilization and
affected the accuracy of these accounts in the books. The combined
amount of these accounts is significant in the financial statements.
Inaccuracy of the amounts would affect and misrepresent the
Municipality's financial report.
3.2.3. Non-maintenance of property ledger cards by the Accounting Office and
stock cards by the Municipal Treasurer’s Office
3.2.3.1. Section 114, Volume I of the same Manual, partly provides, thus:
“The Chief Accountant shall maintain the perpetual inventory
records comprising of Supplies Ledger Cards (SLC) for each
commodity/stock, xxx. Such ledger cards shall contain the
details of the property, plant and equipment and livestock
account in the inventory control account in the general
ledger.
The x x x Municipal Treasurer shall likewise maintain stock
cards and property cards for supplies; xxx in their custody to
account for the receipt and disposition of the same. The
balance per stock card/property cards should always
reconcile with the ledger cards of the accounting unit. They
should also reconcile with other property records like
Acknowledgement Receipt for Equipment (ARE).”
3.2.3.2. Analysis of the inventory accounts showed that the balances of the
following accounts had not been moving for more than a year, to
wit:
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