8.4 An examination of the corresponding contract covering the “Purchase of Drugs
and Medicines (CHU I)” amounting to ₱7,110,581.00 disclosed that it was
prepared with the same specifications as those of the Bid Bulletin dated November
15, 2023 with the brand names indicated by the supplier/bidder in its bid submitted
on November 23, 2023. However, discrepancies were noted in the delivery of the
drugs and medicines, as follows:
No. of Contract
Particulars
Medicines Amount
Drugs and Medicines delivered according to 49 3,068,937.00
contract
Incomplete deliveries 9 738,982.00
Brand names changed 24 1,302,465.00
Mixed deliveries with brand names according 10 569,628.00
to contract and changed brand names
Packaging not in accordance with 2 21,784.00
specifications in the contract
Incomplete delivery and brand changed 2 243,399.88
Mixed brands and different packaging from the 1 8,930.00
contract
Mixed brand and delivered capsules instead of 1 9,960.00
tablets
No deliveries 4 1,146,495.12
Total 102 7,110,581.00
8.5 On November 20, 2023, the City conducted a public bidding for the “Purchase of
Drugs and Medicines (CHU I)” with an Approved Budget of the Contract of
₱7,125,302.00. The contract was awarded to a supplier after a thorough evaluation
of its submitted documents for the bidding.
8.6 A review of the bidding documents for the project showed that the Bid Bulletin
dated November 15, 2025 was the basis for the drugs and medicines to be supplied
by the winning bidder. The Bid Form together with the RFQ submitted by the
Supplier listed the goods to be delivered indicating the brand names thereof.
Moreover, the RFQ stated that the availability of supplies/materials should be
within 30 calendar days from receipt of purchase/job order.
8.7 On November 29, 2023, the City of Guihulngan and the winning bidder signed a
contract (Appendix J) for the latter to supply goods, particularly the 102 items of
drugs and medicines with complete brand names listed thereon, to the former in
the sum of ₱7,110,581.00. The contract states that the Supplier will execute the
project “Purchase of Drugs and Medicines (CHU I)” in accordance with its bid.
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