4.2. Annex C of the aforementioned Circular provides illustrative accounting entries for
the accounting of LDRRMF and DRRM funds transferred from national
government agencies, other LGUs, and other sources, within the LGUs’ General
Fund and Trust Fund books. Items A.3 and A.5 therein provides the following:
LGU Books
Particulars General Fund Trust Fund
A. 3. Incurrence of expenses
charged to the previous
year’s unexpended Quick Dr. Expenses
Response and Mitigation Cr. Accounts Payable or Cash
Funds -
Dr. Trust Liabilities–DRRMF
A. 5. Year-end accounting entries - Cr. Expenses
Dr. – Debit; Cr. – Credit
4.3. However, when COA Circular No. 2015-009 dated December 1, 2015, which
prescribes the Revised Chart of Accounts for recording and reporting the financial
transactions of LGUs, took effect, changes were made to the relevant accounts to be
used. Annex B of the Circular includes the account descriptions and instructions,
which partly provides:
Account Title Welfare Goods Expenses
Account Number 5-02-03-060
Normal Balance Debit
Description This account is used to record the cost of goods issued/distributed
to people affected by calamities/disasters/ground conflicts such as
canned goods, blankets, mats, kitchen utensils, flashlights and other
similar items. This also includes the cost of food served to people
affected by calamities/disasters/ground conflicts.
Account Title Transfers of Unspent Current Year DRRM Funds to the Trust
Account Number Funds
Normal Balance 5-02-15-010
Debit
Description
This account is used to record the current year unspent disaster
risk reduction and management funds to the Trust Fund.
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